Administrative & Operations
Hire a VA for Receptionist
Answer calls, forward messages, and greet clients while you work focus.
Professional First Impressions, Every Call
South African virtual receptionists answer calls with professionalism, screen inquiries, forward messages, schedule appointments, and greet clients—ensuring your business maintains a polished, responsive presence while you stay focused on core work.
Professional and friendly phone voice
Experience in virtual phone systems (RingCentral etc.)
Excellent message taking and screening skills
Ability to schedule appointments accurately
Reliable and punctual for covered hours
Cost-effective solution - save up to 80% compared to local hires
What South African VA for Receptionists Can Do
Call Management
- •Answer incoming calls with professional greeting
- •Screen calls and route to appropriate parties
- •Take detailed messages and relay promptly
- •Handle frequently asked questions
- •Manage call forwarding and voicemail
Appointment Scheduling
- •Schedule appointments and consultations
- •Send appointment confirmations and reminders
- •Manage calendar conflicts and rescheduling
- •Block time for meetings and availability
- •Coordinate with multiple team members calendars
Client Communication
- •Greet and welcome virtual visitors
- •Provide information about services and hours
- •Handle initial client inquiries professionally
- •Direct clients to appropriate resources
- •Follow up on missed calls and voicemails
Administrative Support
- •Maintain contact lists and client databases
- •Update CRM with call logs and notes
- •Handle basic email and chat inquiries
- •Coordinate with in-office staff
- •Generate call volume and activity reports
Use Cases This Role Supports
A va for receptionist can help with these specific business needs
Appointment Scheduling
Coordinate client bookings, manage calendars, and help you maximize efficiency to increase productivity.
Learn MoreAppointment Setting
Qualify prospects, schedule meetings, and help you build a sales pipeline to increase revenue.
Learn MoreBasic Customer Inquiries
Address questions, resolve issues, and help you improve satisfaction to build loyalty.
Learn MoreCalendar Management
Schedule appointments, manage meeting conflicts, and help you improve time management to maximize productivity.
Learn MoreClient Intake Communication
Process initial inquiries, confirm service needs, and help you improve client relations to increase retention.
Learn MoreClient Onboarding Account Setup
Process paperwork, configure accounts, and help you ensure a smooth start to increase customer retention.
Learn MoreCustomer Support
Resolve customer issues, manage customer inquiries, and help you improve satisfaction to build brand loyalty.
Learn MoreEmail Management
Process inboxes, filter messages, and help you reduce mental clutter to maximize productivity.
Learn MoreExecutive Calendar Management
Coordinate appointments, manage schedules, and help you maximize executive focus to increase productivity.
Learn MoreWhich Industries Need This Role?
Companies in these industries frequently hire va for receptionists
Hire English Native Talent
Find experienced & qualified talent from South Africa for your jobs.
Snothando
Virtual Administrative Support Specialist
Work Experience
Virtual Assistant at Freelance
01-01-2020 - Present
Sales Consultant at UDM International
07-01-2023 - 11-01-2024
Education
Professional Certificates in Marketing
01-01-2023 - Present
Core Competencies
Danielle
Sales and Administrative Professional
Work Experience
Self-Employed at Private English Tutor
12-01-2024 - 03-01-2025
Sales Representative | Copywriter & SEO Writer at Empire
05-01-2024 - 06-01-2024
Education
Matric from Stanmore Secondary
01-01-2019 - 11-01-2023
Core Competencies
Chantel
High Ticket Sales, Data Analysis, and Project Management
Work Experience
Sales Account Manager at Kathea Energy
06-19-2023 - 01-01-2025
Project Manager at Provhana (Pty) Ltd
01-01-2021 - 12-31-2022
Education
BSc in Actuarial Sciences
01-01-2015 - Present
Core Competencies
Dimpho
Barbershop Manager & Product Designer
Work Experience
Barbershop Manager & Product Designer at Cutting Edge Barbershop
01-01-2022 - 01-01-2025
Barber & Hair Stylist at The Legendary Barbershop
01-01-2021 - 01-01-2022
Education
Vocational Training
01-01-2012 - 01-01-2018
Core Competencies
Simple, monthly pricing.
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$69/mo
- Create 3 job posts per month
- 14 day job expiration
- Unlimited applications per job
- Message candidates
- View contact details
- Access candidate resumes
Cancel easily anytime. No hidden fees.
Premium
$99/mo
- Create 5 job posts per month
- 30 day job expiration
- Unlimited applications per job
- Message candidates
- View contact details
- Access candidate resumes
- AI features
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